Descrição da Função

We are currently looking for an Executive Administrative Assistant to join a global organization and provide high-level support to a senior leader. This role is ideal for a highly organized, proactive, and detail-oriented professional who thrives in a fast-paced international environment. Key Responsibilities Manage complex executive calendars across multiple time zones. Coordinate domestic and international travel arrangements, including itineraries, accommodation, and transportation. Handle expense reporting and administrative follow-up. Organize leadership meetings, business reviews, offsites, all-hands meetings, and employee engagement events. Prepare agendas, meeting materials, presentations, and executive communications. Track action items, deliverables, and commitments to ensure timely follow-up. Partner with internal and external stakeholders to support organizational initiatives and operational excellence. Coordinate site-related activities that enhance employee experience and engagement. Support the smooth execution of leadership and business rhythms through effective planning and administration. Requirements Previous experience in Executive Administration, Executive Assistant, Marketing, Communication, or a similar role. Experience supporting senior leaders and executive teams. Strong organizational and time management skills. Ability to manage multiple priorities in a dynamic environment. Excellent written and verbal communication skills. High level of professionalism, discretion, and confidentiality. Ability to work independently and proactively. Technical Skills Advanced knowledge of Microsoft Outlook, including calendar management. Proficiency with Microsoft Teams, SharePoint, OneNote, PowerPoint, and Excel. Experience with Microsoft 365 collaboration tools. Knowledge of Microsoft Copilot and AI-powered productivity solutions is an advantage. Fluent English is required. What We Offer Base Salary 2,500 gross/month Meal Allowance 6.50/day Opportunity to work in a global and multicultural environment. Direct exposure to senior leadership and strategic initiatives. Professional growth and development opportunities. Contract in outsourcing regime.

Localização

• Lisboa, Portugal