Descrição da Função

About Us We are a prestigious company acting in the real estate development sector, who is seeking a highly organized, proactive and reliable person jo join our team as an Executive Assistant. Position Overview The Executive Assistant will provide support to the executive team and to company´s operational departments, managing day to day activities, and ensuring productivity, organization and efficiency. Required Excelent communication and organizational skills, the ability to handle confidential information, and a proactive approach to problem solving. Proficiency in English is mandatory. Proficiency in other languages is highly valued. Responsibilities - Maintain Executive´s calendar, schedule appointments, meeting and travels; - Take, prepare and organize meeting minutes; - Manage communication including e-mails, phone calls and written correspondance; - Draft, proofread and edit documents and presentations; - Telephone and face-to-face customer service, demonstrating empathy and availability; - Organize and maintain both physical and digital filing systems; - Scheduling /maintenance of meeting rooms; - Support to accounting in the classification and insertion of invoice data; - Ordering stationery and stock management; - Reservation management: restaurants, conferences, travel; - Bank reconciliation; - Support to the Finance Department in the maintenance of bank accounts; - Execute non certified translations; - Perform other support tasks such as photocopying and transcription; - Office management. Requirements - Proven experience as an Executive Assistant; - Exellent organizational and time management skills; - Flexibility to adapt to changing priorities and priorization skills; - Strong verbal and written communication; - Highly proficient in IT, with specific experience in Microsoft Office; - Good interpersonal relationship skills; - Resistance to stress; - Proactive approach to problemsolving; - Ability to make decisions quickly and independently; - A higher education in Business Administration, Management, Corporate Communications, International Relations or Law is preferred. However, candidates with significant relevant experience will also be considered. On Offer - Competitive salary and benefits package according to experience; - Integration into a young, innovative and motivated team; - International and multicultural working environment; - Professional development and growth opportunities within the company; - Collaborative and supportive work environment.

Localização

• Porto, Portugal